9 Steps that makes Staffing Easy for Organizations

People or manpower is considered as the bloodline of an organization. It’s understandable that many firms would consider sales and profit as the most critical aspect of the firm. However, without manpower, a company will not flourish and strive.

It’s important to note that the people working to achieve the organization’s mission and vision that are determinant of its success or failure.

If people within the organization are motivated to do their part in reaching the company’s goals, then the team will most likely achieve what they are aiming for. Thus, an organization must treat their employees as their most important asset.

All of this begins in hiring the right people to do the job. After an organizational structure is in place, it is now time to fill the positions needed for the company. This is where people from the Human Resource Department come in.

Staffing in Human Resource Management

Human Resource Management (HRM) otherwise known as “staffing” is the process of acquiring, hiring and training employees for specific positions in the company. This process is crucial because it will determine who will be the people working with you in achieving your goals.

The human resource specialist must be able to find a perfect match for every position available in order to ensure that anyone who will be hired can live out the mission and vision of the organization.

Hiring the right people to do the job also means maximizing the potential of the position given to them. Any personnel employed who do not do their part can be detrimental to the company’s success. For instance, if you hire a salesperson who does not perform his/her job well, this can cripple the sales team who have quotas to achieve.

Staffing in Human Resource Management does not end in hiring people. It continues to their training and development, performance appraisal, compensation and separation. Therefore, staffing is a holistic approach on how to handle and keep employees’ motivation while still connected in the company and separate with them smoothly even after they leave.

The  in HRM

Staffing also involves a process. Here are nine steps involved in the process:

1. Estimating Manpower Needed. The staffing process begins by assessing the manpower needed in the company. This includes workload analysis and workforce analysis. This process is important because this will determine the ideal number of people to keep the company running and to avoid being overstaffed or understaffed.
2. Recruitment. Once the positions available are final, it’s now time to scout for prospects to fill in the post. This process is not an easy feat. You need to look for potential people who will do the job and look for them in the right places.
3. Selection. Once you have sifted through the applications and potential candidates, it’s time to choose who among them is a perfect match for the position to desire to occupy.
4. Placement and Orientation. Once you have selected the best among your potentials, it’s now time to let them undergo placement and orientation. This is an essential process because this is where you will align them with the company’s mission and vision.
5. Training and Development. The company would then start training the employee and developing his/her skills in order to further enhance his/her capabilities to do the job.
6. Performance and Appraisal. A company must have a regular appraisal period in order to determine whether the employee is doing his/her job well. This will help the company assess the employee’s performance.
7. Promotion. Growth is one of the most coveted goals of an individual working in a company. If you want to retain them, it is important to make them feel that they are growing.
8. Compensation. This is another important consideration. The company must be able to give a compensation package that the employee deserves. This will serve as a motivation or demotivation factor for people working for the organization.
9. Separation. Separation can mean retirement, termination, retrenchment or death. Whatever the case may be, it is essential that the separation is done following all the required processes.

Nature of Staffing in Management

The nature of staffing in management must be people-centered. It must consider all positions from top to bottom. It is also the responsibility of each manager – managers must work closely with the human resource specialist in communicating their preferences, references and continuous development of people under their wing.

Another nature of staffing in management is the use of human resource management skills through appraisal, promotion or transfer of personnel.

Importance of Staffing in Human Resource Management

Choosing the right people to do the job is one of the first steps in achieving organizational goals. If staffing is done right, it can lead to the efficient performance of those hired, development and growth of your human capital and builds high morale to your employees.

Through staffing, finding the right match would also mean less wastage of human resource and employee development efforts from the company.